How Technology Changes The HR Activities Like Never Before

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Just think about life without technology.! Is it possible to survive? Of course, your answer is a big ‘NO.’ Whether it is personal or professional life, automation is equally essential. Even we should say that we all are totally dependent on technology.

Technology changes everything in an organization, from the hiring process to managing the workforce in an organization, communication between two departments, and managing every operation within the workplace premises.

Earlier, the business uses manual techniques to maintain data, which might be the reason for the less productivity of employees and employers. But technology eliminates paperwork that saves time and money and increases the productivity of the workforce too.

Below listed are the needs or importance of implementing technology for a better working experience.

Why Is HR Tech Need In Business?

How Technology Changes The HR Activities Like Never Before (1)

Simply, HR technology is needed in an organization to soothe each function of an organization. Following is the detailed information about the same.

1.   Hiring & Screening

Recruitment of the modern workforce is not child’s play; it takes lots of patience and time. The human resource department spends their hundred percent effort in the hiring and selection process because the profitability of an organization relies on the productivity of the workforce.

With the help of ATS (Applicant Tracking System), the integrated HR database notifies the managers at a vacancy time. The database suggests the relevant candidate’s resume or CV to the HR admin and calls an applicant for the further process. Technology also helps them to analyze the personality of a candidate through online examinations.

2. Employees Development

Technological advancement develops the workforce also. In simple words, employees work shabbily earlier without technology, and now they work smartly with the help of automated tools.

Automation reduces their workload than before but increases their productivity before. Thus, it simplifies the job of the employees.

3. Self Onboarding

Technology helps the HR manager in the hiring and recruitment process. But it simplifies new candidate’s on-boarding process also.

It allows the newly joined employees to change or edit his/her personal information saved in a central database like birth date, educational qualification, e-mail, phone number, aadhar card number, PAN card number, residential address, etc. It also allows them to change professional details with prior permission.

4. Automated KPI

KPI stents for Key Performance Indicators. Technological enhancement helps employers to analyze the performance of the workforce. It is essential to study the employees’ job because once an HR admin hires capable staff to perform a specific job, then also he will not result according to his expectations than the performance analysis is a sole step through which he can bridge the gap of expected and real outcomes.

5. Automated Payroll

It is the main feature of HR technology. Earlier, the human resource calculates salary or wages manually, which takes lots of time and effort but does not give accuracy like online tools.

Thus, for the ease of the HRD, the company uses HR management software solution for the automated salary/wages measurement process. It saves time and labor costs. The accurate measurement process is quickly preparing reports of total salary expenses.

6. Compensation & Benefits

Automated HR technology analyzes the performance of the workforce and compares the results with past performance, and selects the best employee who is eligible for extra rewards.

The automated system notifies the employer about employees qualified for other benefits and keeps their data in a central database.

7. Leave Management

Technological enhancement changes each function operated in workplace premises. Earlier, if an employee wants a leave, then he/she needs to ask the employer for the same personally. But the automated system changed this viewpoint.

Now, if anyone wants to take a day-off, then he/she needs to apply for the leave, through particular software handled by the HR manager and company’s owner, they either accept the request or reject it.

8. Attendance Management

Just think, what if the HR manager maintains attendance on paper of at least a hundred employees. It is not impossible, but it is not accurate. The misplacement of a single day’s attendance sheet may cause frustration in the human resource department.

Online attendance maintains the presence-absence report of each day in a central system that the HR admin uses at the end of the month to calculate the workforce’s net payable amount. Attendance machine-like biometric punch, selfie punch, face recognition, time-card, etc., are the smart tools for keeping the records of the employees.

9. Timesheet Management

The simple meaning of timesheet management is to track the working hours of the workforce. It is essential to analyze the working hours of the employees to examine the KPIs.

Timesheet management is the only function through which you can, without any hesitation, allow your employees who are working remotely. You can record the working hours at your place.

10. Employees Personal Data

Technology allows the human resource department to store the personal information of the workforce in the central database. The employees also change or edit their data with prior permission.

They can check their attendance report and KPIs points. The employer gave them unique IDs to operate that system in their smartphones also.

How Is Technology Changing HR Activities?

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We have discussed above the importance and needs of technological enhancement in human resources to increase the employees’ productivity and experience better workforce management to boost the company’s productivity.

Following are the core functions of the business that change because of technological enhancement.

1.  Ease Of Communication

Earlier, the employer needs to arrange a meeting to assign a task to his team, and at the end of the day, he needs to collect all the necessary documents for his employee and compile the main file.

This manual method needs too much time to complete, and again it puts a big question mark on accuracy. But technological enhancement overcomes the stress of manual working methods.

Nowadays, software like Microsoft teams, Slack, Skype, etc., change the way of professional communication. It allows the employer to assign a task and also permit the employee to report their work.

It also simplifies analysis techniques. For example, the workforce notes each point in the Google Docs and sends the link to the managers, allowing multiple users to work on the same document. It saves time for both employers and employees. Thus, it bridges the pit of miscommunication within the workplace.

2. AI Make Recruitment & Hiring Smarter

AI stands for Artificial Intelligence. It changes the hiring process. As an HR manager, some have an issue of wrong traffic on the post of ‘We are recruiting.’ If you want to attract real traffic for the vacant place’s positions, you must implement AI.

It classified the candidate who may be the best match to the requirement of an organization. It also helps the human resource manager to conduct an interview and analyze the personality of a candidate. Thus, it changes the recruitment and hiring process into an effort-free function.

3. Analytics Changes Performance Management

Performance analytics is an essential function of the HR admin. Analyze the workforce’s job and find out the lacking point and work on that is important to increase employee productivity.

The HR technology overcomes the manual performance management method to an automated one. It compares employees’ past and current performance and helps them to know the lacking points.

4. Automation Overcomes Paperwork

Earlier, the human resource department tracked all details on paper. But automation overcomes the paperwork and allows managers to maintain all the information in one central system. That soothes each operation within the workplace.

For example, earlier, the workforce managers use papers to record the presence and absences and keep all the paper till the end of the year. The automated attendance machine records all the data in one system and secures the document until the HR admin can not delete it from the computer.

5. Cloud-based Solution Allow Safety & Security

Technology allows employers and employees to perform their duty/job on an online document that directly saves in the cloud or google drive. The HR manager searches the file’s keyword and quickly gets the detail from the cloud or drives whether the document is two years old or twenty years old. It is safe also.

No one can open your documents without your e-mail Id and its password. This is how a cloud-based working environment simplifies the tracking of the document for a more extended period.

6. Accurate System Saves Time & Money

As we discussed above, the manual method is not that accurate, and the errors in the manual process take much time to fix again. Thus, technology overcomes the manual mode to an automated and accurate one, saving both money and time—for example, salary calculation of the workforce.

The manual process is not at all accurate, but the online method calculates the final amount to be paid to the employees in just a blink of an eye. Thus, it saves time and labor costs both.

Conclusion

The above listed are the operations of the working place that change the scenario of the whole organization. Thus, we can say that the HR tech changes the human resource activities / functions like never before.

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Author Bio:

Meet Vara

Meet Vara is an experienced Product Marketer at FactoHR, having expertise in creating various ideas for creative writing. He is passionate about researching and exploring blogs and checking out the latest trends and replicating his expertise in crafting exclusive content. His approach and readiness towards writing quality content are exceptional.

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