14+ Best Productivity Apps 2021


Looking for best productivity apps? Let’s explore together.

In a business sphere, productivity at micro and macro level is greatly important for organizational success. That’s why successful companies highly focus on productivity.

Michael Mankins, an author at HBR says “research indicates that average company losses around 20% of its productivity capacity, more than a day in each week” which we can call as organizational drag.

Organizational drag refers to unproductive activities which consumes valuable time and prevents employees to get things done. These unproductive activities are the real productivity killers.

The best companies strive hard to find the issues which exist in their processes and they implement effective time management strategies and best productivity apps to fix these issues.

Whether you’re a solo freelancer, collaborating in a team or running your startup, you need the right tools and best productivity apps or software to optimize your processes, streamline your activities and ultimately increase your productivity.

In this article, I am going to list some of the best productivity tools which will help you to get things done efficiently.

Note: I have listed some following productivity applications with respect to their niches which include

      • Best to-do lists
      • Note apps,
      • Time Tracking Apps
      • Focusing software
      • Communication tools

Further, I tried my best to find top productivity tools possess good features and also freely available online. However, some applications are also available which offers premium features but these are paid ones.

Growing startups may use paid productivity applications to unlock premium features as well as to boost productivity.

14+ Best Productivity Apps To Enhance Your Productivity & Efficiency

1# Google Tasks

Google Tasks

Google Task is one of the free online productivity tools that lets you create to-do list within your Google Task App or Gmail. It helps you get more done.

Google Tasks is fully integrated with other Google tools such as Gmail, Google Calendar, G Suite and many more.

Key Features:

      • Quickly capture tasks anywhere (create, edit, view and manage tasks)
      • Add details and create sub-tasks (Add, Edit and breakdown your tasks)
      • Check tasks created from Emails (create, view and trace tasks)
      • Always stay tuned with due dates (set tasks, organize tasks and receive due date task notifications)

Cost: Free

Availability: It is available on Chrome, Android and iOS.

2# Google Keep

best productivity apps

Another wonderful to-do list app by Google. Google Keep is a note taking app that quickly captures what’s on your mind and it gives reminder at the right time and place.

With Google Keep, your texts can be automatically transcribed. Further, it can help you to take notes in variety of ways including texts, lists, images, and audio.

Key Features:

      • Voice Memo
      • Includes voice notes, photo notes and checklists
      • App is synchronized with Drive
      • Web app is fast, minimal and functional

 Cost: Free

Availability: It is available on Web, Chrome, Android, and iOS.

3# Microsoft OneNote

Microsoft OneNote

Microsoft OneNote is a digital note taking app for the devices. It is an information gather and multi-user collaboration tool that lets you create drawings, screen clippings, users’ notes, and audio commentaries.

Key Features:

      • You can divide pages and sections in Notebook
      • Edit or review your notes with category type, ink annotations or simple highlighting
      • You can record notes in audio, insert online vides and add files
      • You can easily share your notebooks with your team members, friends and family.

Cost: Permission Required

Availability: It is available on Web, iOS, Android, and MacOS platforms.

4# Todist

Best Productivity Apps

Todoist is one of the largest and best to-do list apps to organize work and life. Till now, 20 million people have joined this productivity tool to organize, plan and collaborate on tasks & projects.

Key Features:

      • You can easily create, organize and prioritize your tasks.
      • Add due dates, use label tasks and color code
      • Get instant email and SMS reminders

Cost: Free use at basic level. For premium features, it starts from $29/year.

Availability: Use it on Android, iOS & Chrome.

5# ClickUp

Best Productivity Tools

Clickup is an amazing cloud-based collaboration as well as project management tool for all sizes of businesses and industries. Major features of this app include collaboration and communication tools, important task assignments and current statuses, reminders and a task toolbar.

Key Features:

      • You can easily assign comments.
      • Collaborate on a single task with multiple people.
      • Regular alerts and reminders for recurring tasks.

Cost: Free

Availability: Use it on Android and iOS.

6# Milan Note

Productivity Software

This is another great tool for organizing creative projects. It is easy to use online tool that lets you to organize your ideas, thoughts and projects into visual boards.

You can use it for note taking, project management, mind-mapping, white boarding, remote working, designing, story boarding, brainstorming, design collaboration and creative briefs. In Milan Note, you can add notes, links, files and images.

Key Features:

      • Easy-to-use
      • Built-in-templates
      • Great Sharing Features

Cost: Free. But pro version is also available in $9.99/month with premium features.

Availability: It is available on Android, iOS, Web Clipper and Windows.

7# Evernote

Notetaking app

Evennote is one of the best notetaking apps and productivity tools for follow up things. It is like a second brain that help in personal things as well as at work.

With its Web Clipper, you can capture awesome ideas, arguments and important links from the internet. This tool greatly helps in boosting productivity.

Key Features:

      • Organize notes efficiently
      • Synchronize and organize
      • Beautiful templates
      • Integration with all favorite apps and many more

Cost: Free, Basic and Premium

Availability: It is available for Android and Apple.

8# Due Time Tracking

Time Tracking app

Due is a great time tracking app for freelancers. It allows you to track your time with automatic idle time detection. You simply need to start the timer and a new time session will start instantly. With Due time tracking feature, you can generate invoices on the hourly rates for your clients. This app is also helpful to organize your clients’ information by name, contact address, time rates or even different currencies.

Key Features:

      • Time Tracking App with Invoice Generation
      • Support Multiple Currencies

Cost: Free signup. They have also premium plans (Basic, Pro & Premium) starting from $7.99/mo.

Availability: You can access online.

9# Calendar

Time Tracking App

Calendar is another next generation time tracking app. It is a virtual assistant cum digital calendar that lets you focus on schedule management and meeting schedules. With its machine-learning algorithms, you can track and manage your time spending and you can become more efficient at events and meetings.

Key Features:

      • Calendar Analytics
      • Schedule management with your team
      • Integration with various best productivity apps like Google, Office 365 and Outlook.

Cost: Free. Its pro version is available in $10/mo.

Availability: It is available for iOS and Android Platform.

10# Top Tracker

Time Tracking app for freelancers

TopTracker is one of the best and free time tracking apps by TopTal (a Freelancing Network). This application is developed specifically for freelancers as it is greatly helpful for both clients and freelancers. Specifically, for freelancers, it is helpful to increase productivity.

Key Features:

      • Comes with Timers, Screenshots, and Webcam Shots along with privacy option
      • Free invoicing and payments
      • Effortless time tracking from any device

Cost: Totally Free

Availability: It is available for Windows desktop app, web version, and on mobile phones.

11# Hocus Focus

Focusing Software

Hocus Focus is a great focus app which help user to block distractions. Yes, this app restricts user to view window at time on macOS. It hides apps when during the set period or immediately when not in use.

Key Features:

      • Clearing Clutter on Screen
      • Strick to one application at time

Cost: Entirely Free

Availability: Only available for macOS.

12# Mindful Browsing (Chrome)

Focusing Software

This app lets you focus by staying away from time-wasting websites. It gently flags your attention when you try to visit sites which are supposed to be time-wasters. In this app, you can add list of websites which you’d like to avoid during work.

Key Features:

      • Beautiful interrupts while browsing on chrome
      • Entirely in your control

Cost: Free

Availability: Chrome

13# Hubspot CRM

Best Communication Tools

Hubspot CRM is a best communication app for emails, recording calls and managing your data. This app is best for small business as it allows to schedule meetings, build forms, track emails, live chat and chatbot features, reporting dashboard, contacts and awesome pipeline management.

Key Features:

      • You can easily manage your pipeline
      • Keep an eye on warmest leads
      • Proven email templates for communication

Cost: 100% free for small business to enterprise businesses

Availability: Windows

14# Slack

Best Productivity Apps

Slack, a unicorn company, currently valued at 20 billion dollars, is of the top growing of all time. It is a communication and collaboration tool.

With Slack, you can easily organize your of your office communication. To increase your productivity, you can integrate with other tools/software like Google Drive, Dropbox, Office 365, Salesforce and CloudApp.

Key Features:

      • Organize Conversation
      • Searchable History
      • Work Faster with tools in one place

Cost: It is free but if you intend to get premium features check their other plans.

Availability: Android, iOS, and Windows

Best Productivity Apps: Wrapping Up

There are dozens of other useful productivity apps available online which are helpful for time tracking, task management, focusing things, organizing stuff, collaboration and communication. But the productivity software and tools mentioned above are not offer great features but also free.

Hope, you find this list useful. Now, let me know What are your favorite productivity apps?

Feel free to mention it in comment box 😊

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